Thank you for your interest in the Griffin Faculty Physicians Community Advisory Council (CAC). We appreciate your time and your interest in helping us improve patient care.
In an effort to consistently deliver an exceptional patient experience, it is important for us to obtain insights from a variety of perspectives. Therefore, we are inviting former patients, family members and other community members to join the Council. Please complete the short questionnaire (Interest Form) below to help us understand how your background and experiences might fit with the Council. A GFP Planetree Committee representative may call you to discuss your interest.
If you have any questions, we've included a FAQ below.
The purpose of a CAC is to provide a formal structure for collaborating with patients and families (as defined by the patient) in policy and program decision-making in health care settings to improve safety, quality and the patient experience.
The CAC is a way to establish a forum for patients and families to share their experience, expertise, insights and perspectives to bring about culture change in health care within our organizations. It is a two-year journey toward making care improvements at the hospital.
The GFP Planetree Committee provides leadership support and access to resources, direction and priorities. They set agendas, lead and conduct the meetings, coordinate activities and actions, and communicate with appropriate groups (including senior leadership and the Board of Directors). The senior leadership of the hospital should determine who the Committee lead should be and include CAC leadership as part of their job responsibilities. It is suggested that the lead serves a two year term for continuity.
The number of CAC members is determined based on location, availability, interest and priorities. Membership typically ranges from 10 to 20 members. At least 50% of the formal membership should consist of former patients and family members, and should be representative of the larger community served. In some cases, a community representative who has not been a GFP patient may be selected for membership because of health care experiences or expertise. It is expected that former patients and family members will be more open and take more responsibility for developing priorities and actions if they are not overwhelmed by the number of GFP representatives. The GFP Planetree Committee makes the final determination on membership of the CAC.
An employee may be considered as one of the GFP employee representatives but should not be counted as a patient/family representative.
The actual incremental costs of implementing a CAC are minimal. Obviously, GFP staff time for planning, leading/facilitating and reporting activities is a cost to GFP. Other costs could consist of meeting room space; recruitment materials including letters, postage and brochures; and snacks or a light meal at CAC meetings.
Several other potential benefits include:
- GFP creates ambassadors that take the priorities and services of GFP out to the community
- Everything that we take to the CAC is likely to come back improved because of the involvement of former patients in issues that directly affect them
- There is diversity in the patient and family perspective that may be modified through guided dialogue with experts and community peers
- Having a CAC forces GFP staff to think about what we do, how we do it, why we do it, and how we can do it better.
The frequency of meetings should be determined by the schedules of the members, the length of each meeting, and the time needed to realistically accomplish goals. It is important that the meetings be of sufficient frequency to maintain momentum and interest in the council and to establish the CAC work as a culture-changing priority for the organization. The meeting frequency should be no less than quarterly, and ideally should be scheduled between 9 and 12 times per year.